professional tender writers Archives - Tender Consultants

Tendering in the Creative Sector

John Hudson — Wed, 19 Apr 2023 08:00:49 +0000

Tendering in the Creative Sector

The tendering process in the creative sector is similar to tendering for any other sector, however, the expectations of the buyer are slightly different. In your tender response, it is your opportunity to show your creativity, and depending on the tender, your artistic flair.

In this blog, we’ll talk about the tendering process, creative sector tenders, how to show your creativity and where to find creative sector tenders!

What are Creative Sector Tenders?

Creative sector tenders are specific types of tenders related to the creative sector, such as:

Graphic design
Creative writing (Marketing)
Digital media production
Website design and development
Video production
Photography
Music production
Creative consultancy
Branding
Event management and production
Advertising
Animation
Interactive media
Visual arts
Cultural activities

How do Creative Sector Tenders Differ from Other Sector Tenders?

Creative sector tenders are different from other sector tenders in that they typically focus on the creative, innovative, and artistic elements of a project. The tenders may include criteria such as the aesthetic qualities of the proposed solution, the originality of the concept, the use of new technology, and the ability to create a unique user experience. Additionally, creative sector tenders often consider the impact of the project on the local community, such as the potential to create new employment opportunities and increase access to the arts.

Creative Sector Tendering Process

Research the Tender: Before submitting a bid, take the time to research the tender and understand the client’s needs and requirements. The more information you have about the project, the better your chances of success.
Demonstrate Expertise: Be sure to highlight your experience and expertise in the industry. Showcase your previous work, providing industry-specific case studies, and share examples of how you have helped other clients succeed.
Showcase Your Team: Be sure to showcase the team that will be working on the project. Do this by including details on the qualifications of the team members, as well as any awards or recognition they have received.
Outline Your Process: Explain your creative process and how you plan to deliver the project. Be sure to include a timeline and any other key steps in the process.
Be Reasonable: Make sure you are submitting a bid that is reasonable for both parties. Do not overcharge for the project or under-price your services.
Show your creativity: As you are applying for a creative tender, this is the perfect time to showcase your creativity through design. Show buyers what your brand is all about with bid design and stand out from your competitors!

Where to find Creative Sector Tenders?

A subscription to Creative Tenders provides you with:

Access to all new public and private sector digital marketing contracts across the UK.
A daily email bulletin is sent straight to your inbox when new marketing opportunities are uploaded.
Discounted support from Hudson Succeed (our bid writing division).
20 minutes of free consultancy with one of our Bid Management Consultants each month.

Here are some examples of the sectors we source opportunities for:

Book a free live demo with Creative Tenders to see how we can help your business grow.

How we can help!

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

A 12-month subscription to one Hudson Discover
Access to Global Bid Directors and Senior Bidding Professionals.
An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
Additional flexible benefits.

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services.

Tender Mentor

If you’ve written your tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar, or spelling mistakes. They will also ensure it’s in line with the specification before you submit it. This is a great way of improving your skills and understanding of how to polish your tender.

Contact us:

Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!

Discover Elite

Upgrading to Discover Elite can optimise your tendering efforts!

Our two new time-saving tools can improve competitor awareness and success rate when bidding for a contract:

The Ultimate Time Save Package (for those on the go!)

Five tender breakdowns per month.
Annual subscription to two sector-specific portals.
Dedicated account manager.

The Become a Pre-Bid Master package

All of the above.
Seven tender breakdowns per month.
Bid Strategy delivered by a Senior Bid Manager (minimum five years experience). Our Global Bid Director will manage the bid strategy.

Our other divisions:

Vocal

Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:

Alpha

Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!

Find more helpful tips and advice in our blogs. We cover topics including:

The post Tendering in the Creative Sector appeared first on Tender Consultants.

Tender Compliance: What does it mean to be non-compliant?

John Hudson — Mon, 20 Mar 2023 09:00:15 +0000

Tender Compliance: What does it mean to be non-compliant?

Ensuring tender compliance is often one of the hidden, though important aspects of quality checking your tender before submission. Non-compliance in any business circumstance can be costly, meaning large fines or even criminal charges. In the world of tendering, non-compliance can be detrimental to your tendering efforts. Ultimately, submitting a non-compliant tender will result in it being rejected.

So, how can you avoid non-compliance? Keep reading to find out!

What does a non-compliant tender mean?

When the buyer delivers an Invitation to Tender (ITT) to the supplier (vendor), this will include specific requirements and rules for the supplier to follow when creating their tender submission.

Typically, the buyer’s requirements for compliance will involve two main things:

All specified, necessary information must be included. This means that you should:

Answer all the questions set
Submit the tender on time – stick to the deadline!

The tender must be formatted according to the buyer’s wishes. This means that you should:

Submit in the correct format
Not exceed the word length

Our Top Tips for Ensuring Compliance

Ensuring tender compliance often occurs far in advance of the actual tender writing process. A lot of planning is involved!

As compliance includes the tender deadline for submission, it is vital that you have a solid bid plan in place so that you ensure you submit your tender before the deadline (always give yourself extra time for unexpected hurdles during the process!)
Don’t dive straight into the tender! Make sure you read through the tender document several times and highlight areas of compliance to make sure you don’t miss anything!
Check your compliance multiple times! Apart from the final compliance check before submission, it is wise to check your compliance many times during each stage of the writing process. If you leave it till the moment before submission, you will be rushed, and stressed and you may miss something!
You need to be accurate, precise, and able to provide evidence! The buyer needs every assurance that you are the supplier for them. This means providing enough evidence in a clear and concise way with supporting documents. So be prepared to provide these necessary documents.

How we can help!

Ensuring tender compliance can be a stressful process and not all businesses have the time or resources to dedicate to necessary compliance checks. At Hudson, we can help you ensure you are ready for submission and even submit the tender on your behalf!

See our services below!

Tender Writing

Tender Ready

A 12-month subscription to one Hudson Discover
Access to Global Bid Directors and Senior Bidding Professionals.
An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
Additional flexible benefits.

Tender Improvement

Tender Mentor

Contact us:

Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!

Discover Elite

Upgrading to Discover Elite can optimise your tendering efforts!

Our two new time-saving tools can improve competitor awareness and success rate when bidding for a contract:

The Ultimate Time Save Package (for those on the go!)

Five tender breakdowns per month.
Annual subscription to two sector-specific portals.
Dedicated account manager.

The Become a Pre-Bid Master package

All of the above.
Seven tender breakdowns per month.
Bid Strategy delivered by a Senior Bid Manager (minimum five years experience). Our Global Bid Director will manage the bid strategy.

Our other divisions:

Vocal

Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:

Alpha

Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!

Find more helpful tips and advice in our blogs. We cover topics including:

The post Tender Compliance: What does it mean to be non-compliant? appeared first on Tender Consultants.

Professional Tender Writers

John Hudson — Mon, 13 Feb 2023 09:00:42 +0000

Professional Tender Writers

Where do I find professional tender writers?

The best way to find professional tender writers near you is to search online. You can search for tender writers located in your area using search terms such as “professional tender writers near me” or “tender writers in [your city].” You can also search for tender writers in your industry or specialized areas of expertise.

Once you’ve identified a few writers, you can reach out to them for more information about their experience, pricing, and availability. At Hudson, we have 4 office locations in London, Manchester, Durham and Florida in the United States.

We boast a dedicated team of over 50 professional tender writers.

Do I need to recruit a professional tender writer near me?

That depends on the size and complexity of the tender you are writing. If you are writing a simple tender, you may be able to handle it on your own. However, if the tender is complex and requires in-depth knowledge of industry regulations, it may be best to enlist the help of a professional tender writer.

Professional tender writers have knowledge of the latest tender guidelines and can help you to ensure that your tender is written in a way that meets the requirements of the solicitation.

What are the benefits of using a remote-based professional tender writer?

Using a remote-based professional tender writer can provide a number of benefits. First, they can provide access to a wider pool of resources and expertise. They can also provide a more convenient and cost-effective way to get the job done.

Additionally, remote-based writers can often provide faster turnaround times, allowing you to submit your tender quickly and efficiently. Finally, working with a remote-based professional writer can provide more flexibility to the working process, allowing for easier collaboration and communication.

What constitutes a professional tender writer?

A professional tender writer is someone who has expertise in writing tenders and has a thorough understanding of industry regulations and guidelines. They should have knowledge of the language used in tenders and have the ability to work quickly and accurately.

Professional tender writers should also have excellent communication and collaboration skills, as they will often be working with a variety of stakeholders to ensure the highest quality results.

10 things to consider when recruiting a professional tender writer near you!

Experience: Make sure the writer you choose has experience in the industry and with the type of tender you are writing.
Location: Consider the proximity of the writer to your business, as this may affect the turnaround time of the tender.
Price: Make sure you understand the cost of the writer before making any agreements.
Expertise: Look for a writer who has a strong understanding of industry regulations and guidelines.
Communication: Make sure the writer is able to effectively communicate with you and other stakeholders.
Quality: Make sure the writer understands the importance of producing a high-quality tender.
Feedback: Ensure the writer is willing to provide feedback on drafts and revisions.
Timelines: Make sure the writer is able to meet your deadlines and timeline expectations.
References: Ask for references from other clients to ensure the writer you are considering is reliable and effective.
Agreement: Make sure you have a written agreement that clearly outlines the terms of the engagement.

Our services include:

Tender Writing

Tender Ready

A 12-month subscription to one Hudson Discover
Access to Global Bid Directors and Senior Bidding Professionals.
An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
Additional flexible benefits.

Tender Improvement

Tender Mentor

Contact us:

Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!

Discover Elite

Upgrading to Discover Elite can optimise your tendering efforts!

Our two new time-saving tools can improve competitor awareness and success rate when bidding for a contract:

The Ultimate Time Save Package (for those on the go!)

Five tender breakdowns per month.
Annual subscription to two sector-specific portals.
Dedicated account manager.

The Become a Pre-Bid Master package

All of the above.
Seven tender breakdowns per month.
Bid Strategy delivered by a Senior Bid Manager (minimum five years experience). Our Global Bid Director will manage the bid strategy.

Our other divisions:

Vocal

Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:

Alpha

Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!

Find more helpful tips and advice in our blogs. We cover topics including:

The post Professional Tender Writers appeared first on Tender Consultants.

Recruitment Tenders – How to be successful

Robyn Crawford — Tue, 21 Apr 2020 13:46:59 +0000

What are Recruitment Tenders?

Last updated: Dec 17, 2021 @ 9:42 am

Outsourcing is still front and centre for many corporations. The public sector outsources major functions to specialised and efficient service providers. With one main outsourced function, being recruitment.

Recruitment refers to the overall process of attracting, shortlisting and appointing suitable candidates. Often for specific job roles within an organisation.

There are many reasons why an organisation may choose to outsource recruitment. The most common reasons include:

Reducing and controlling operating costs;
Improving company focus;
Gaining access to world-class capabilities;
Freeing internal resources for other purposes;
Streamlining or increasing efficiency for time-consuming functions;
Maximising the use of external resources;
Sharing risks with a partner company.

The process will start with a recruitment tender opportunity, published by a public sector organisation. This will then generate competing offers to meet the specific requirements. These will be outlined in the contract notice.

The advantage of public sector tenders is that no matter how small your recruitment business, there is always an opportunity to supply the government.

Standing out from your competitors

There are so many Recruitment agencies in the market currently. We know you will feel a bit ‘lost in the crowd’. It is so important to stand out when tendering for contracts.

The real key to standing out is understanding what sets you apart from your competitors.

So, what can you do to exceed expectations?

Know your Unique Selling Point (USP) – where do you add value? Look for your gap in the Recruitment market and own it!
Care about your brand, not just your numbers! – targets are always going to be a top priority in Recruitment. However, it is important to think strategically. If you want your clients to be your biggest marketers, give them reason to be!
Sell Differently – rather than focusing on selling the best CVs to clients, why not try something different? Offer a service that is totally tailored to their needs.

Questions to look out for in Recruitment Tenders

We have worked on many Recruitment Tenders and have won a considerable amount.

Due to this extensive experience, we have detected a pattern in quality questions.

When wanting to outsource the recruitment function, buyers tend to ask very similar questions. Likewise, they have comparable expectations.

Questions to look out for are:

Methods and Processes

Buyers want to know what processes you have in place, in order to get the job done. They need to know what internal systems you use, as this all affects the quality of the service you deliver. TOP TIPS:

What is your general method for candidate provision?
Do you have a step-by-step recruitment process?
Have the internal systems you use been successful in other contracts? If so, what statistics can you provide?

Knowledge and Coverage

The buyer wants to know about your recruitment tactics. How do you stay up to date with current trends in the market? And how your current network will allow you to provide candidates, especially when given short notice. TOP TIPS:

Discuss how you undergo sector-specific market research and analyse trends;
Market Mapping – identifying holes in the market;
Mention what networking works for you? i.e. conferences, events;
Maintain a dedicated Account Manager – the buyer will want to see fully qualified recruitment specialists taking the lead. Those that have years of successful experience in the field.
Provide statistics – powerful evidence will increase your chances.

Account Management

How will you build a successful strategic relationship with the buyer? They want to know your processes for making all communications transparent. What plans do you have in place to ensure constant, sufficient resources? TOP TIPS:

Be adaptive – tailor your services to the unique requirements of each client’s workplace;
Provide a step-by-step guide on how you will ensure a successful partnership. i.e. undergoing an operational analysis, attending performance reviews;
Provide the buyer with your company organogram. It is important for them to visualise the key members of staff you are proposing. Highlight their relevant experience.
Discuss how you would determine a successful candidate to an unsuccessful candidate. As well as how you would communicate these decisions to candidates.
Determine the challenges you may face on that specific contract. Draw up a risk assessment on each potential challenge. Set out your proactive and reactive solutions. Mitigate the risk before it has even happened.

Top tips for winning Recruitment Tenders

Recruitment and the supply of staff is something that will be constantly sought after by a range of companies. Especially by the public sector. This is due to not having the time nor capacity to complete recruitment tasks in-house.

Due to our extensive knowledge of recruitment tenders, we know exactly what the public sector looks for. Likewise, the questions they like to ask. Here are our top tips for winning these tenders:

Are you choosing the right recruitment tender?

It is important to read through and fully understand specification requirements. It is crucial that you comprehend exactly what the questions are asking you. You need to ask yourself a question. Can you commit to this contract?

Are your recruitment systems and processes properly documented?

Public sector buyers require detailed and thorough explanations. As well as hard evidence. They want to know HOW you are going to deliver this contract.

Have you collected strong evidence from previous experience?

Providing relevant evidence and case studies is crucial. The right testimonial can overcome scepticism and create credibility.

Do you have a clear plan for delivering the service?

How do you intend to fulfil the contract? In other words, do you have appropriate resources? How will you meet ongoing demand?

Do you have strong compliance and safeguarding procedures in place?

It is important to state what policies your recruitment agency have in place. How do you implement them?

Do you give extra value for money?

Public sector opportunities are awarded in accordance with ‘best value for money’. This is best known as MEAT (Most Economically Advantageous Tender). When have you saved your clients money and time? Be prepared with statistics and be proactive.

Sourcing the opportunities

Looking for Recruitment Tenders? Look no further than our HR Tenders portal on Hudson Discover.

We source HR Tender opportunities daily from thousands of buyers across the UK. Our goal is to save you both time and money manually searching for new Recruitment Frameworks.

We have sourced opportunities for:

Healthcare Recruitment;
Professional, Commercial and Legal;
HR;
ICT and Support;
Digital Technology;
Project Management;
And many more.

By signing up, you gain complete access to our one-stop-shop HR portal. The main benefits of our portals are:

Your Dashboard screen will show the most recent tender opportunities – based on the personal information you provide about your company.
You can manually track opportunities – no CPV codes or algorithms required.
You can search for Recruitment Tender opportunities by using keywords relating to your services.
Searches can also be made by location or budget.
You will be assigned a dedicated Account Manager to help you throughout the tendering process.

“If an opportunity doesn’t knock, build a door”. We are your door.

Get in touch

Upon finding opportunities within our HR portal, you and your organisation then have the task of writing the specific technical response. You will need to ensure the buyer’s specification is covered and the evaluation criteria are met. Often within a tight deadline.

We appreciate that recruitment tenders are one of the more difficult tenders to win. Due to the high volume of competitors within this field.

Ask yourself these questions; do you have the relevant resources in-house? Do you have the time?

The tendering process can be really daunting. Especially if you do not have a team of professional, skilled bid writers at hand. However, we have a solution. Our bid management team at Hudson Succeed can help you and show you how to win a tender.

Our team of professionals have decades of experience and can tailor it to your specific needs. We can successfully imitate your brand and voice. We write to win.

Our Tender Writing service is the perfect ad-hoc solution for businesses that do not have the time or the in-house resources to complete excellent bid responses.

Interested? Get in touch.

Find more helpful tips and advice in our blogs. We cover topics including:

The post Recruitment Tenders – How to be successful appeared first on Tender Consultants.

Professional Bid Writers – A Day in the Life of a Bid Writer at Hudson Outsourcing

Robyn Crawford — Wed, 15 Apr 2020 07:00:18 +0000

Everything you need to know about our professional Bid Writers and how they can benefit you

Last updated: Aug 9, 2022 @ 1:57 pm

Joining the Hudson Team

Starting out as a professional bid writer can be quite daunting, as can going into any new role. A team of bid writers are often a tight-knit community, due to the competitive challenges they face on a daily basis. The tight deadlines and the niche industry can all bring a bid writing team close together. They become a family ready to win business and secure lucrative deals.

Saying that the team at Hudson make the transition into bid writing smooth and natural. Hudson has a clearly documented bid writing process and follows a pattern of best practice. This makes it easy for any new bid writer to get to grips with the rules of procurement.

The Hudson Succeed team is made up of approachable and extremely supportive bid writers. So even though you may feel a little flabbergasted at first, you will carve a niche for yourself.

Being a bid writer is a brilliant profession, with more and more organisations realising the benefits of procuring sales through an effective and efficient bid writing team.

Hudson Succeed recognises the need for bid management teams, for companies that don’t have their own procurement departments, hence why we offer such a range of services to our clients.

Perhaps you don’t have time in your busy schedule to focus on the tendering process, or perhaps you’re interested in tendering but don’t know how to approach it?

Our bid writers are on hand to guide you through the process, no matter what kind of tenders you’d like to go for.

Our Bid Writing Consultants are highly skilled across many industry areas and will set aside time to assess your needs as a business.

A day in the life of a bid writer

First things first…. Coffee!

As professional bid writers, our day successfully begins with a nice cup of coffee. This is to get the day started and our brains stimulated. Before we get down to the nitty-gritty of writing compelling bids!

At 9am, before our day fully begins, we have a fifteen-minute team huddle. This is an opportunity for the Hudson Succeed team to get together and discuss the projects we are working on, and how they are progressing.

Being a bid writer means constantly sticking to tight deadlines.

Discussing the progress of our projects allows us to plan workloads for the day. It also ensures we never miss those stringent deadlines.

Our team huddles also allow for discussions on contract wins, contract losses and any feedback given from buyers. We feel it important to know what we are doing well, as well as areas of change that we see across both the private and public sector procurement space. This is to enable us to constantly improve our bid writing services and our already fantastic win rate of 87%.

After this time, our tender writers start to focus on their own projects. Alongside this comes liaising with clients, doing research and filling out PPQs and helping out colleagues with proofreading.

Daily Activities

Ultimately, we complete tenders and PQQ’s in order to secure new contracts or funding.

However, there are so many significant tasks that make up our daily workloads. These include:

CVs;
Case Studies;
Extensive research;
Accessing & managing portals for submission;
Bid Management;
Bid content development;
Blog writing;
Communicating with clients, over email or phone communications;
Policies and procedures;
And so much more.

A bid writer and the tasks they do make the role one of the most important positions in any organisation.

Our responsibilities

Our team was created with the client in mind. Each of our many different packages can be tailored to your business, providing individual service to your company.

The team provide a consistent service, ensuring all the businesses we engage with are fully supported by each member of the team.

As part of our job roles, we are all bid writers. Project Management is a huge part of our role, and to stay on track we regularly schedule meetings to discuss how far clients are along and new ways we can work to improve their success.

In a recent meeting, we discussed utilising a new project management tool, so all of us as bid writers can work collectively to understand each other’s clients and workloads, enabling us to jump on and help others on particularly busy days.

We are currently working internally through Hudson Labs to develop technical specifications to build a product that will serve the team and our clients. This database will help us further in scheduling products and improving efficiency as a team.

Writing tender responses

The main part of a professional bid writers’ role is completing PQQs, ITTs and quality questions. This means that a large portion of our day can be spent creating innovative content for our clients.

Most writing can be planned in advance. We like to make sure we are being succinct enough to showcase our client’s services within restricted wordcounts. Our professional bid writers are real wordsmiths with excellent levels of grammar and exceptional writing abilities.

Many of our bid writers have published works, and the expertise and quality they bring to professional tender writing is absolutely critical to creating and winning fantastic tenders for all our clients.

Writing tender responses is a time-focused task. We often work to tight deadlines and our professional bid writers ensure they set aside enough time to complete the contracts before submission.

We always allow for a two-step review stage in-house. This is to ensure that the tenders we submit here at Hudson Succeed are of the highest possible quality. At Hudson Succeed, quality is our top priority. When you sign up to any of our services, quality is always our mission.

Managing bid writing for multiple clients

Our team of professional bid writers are well-rehearsed in working reactively. With constant deadlines, we work instinctively to what needs doing the soonest.

In a typical day, you can see our bid writers handling up to four different bids for that coming week. To do this they ensure the following:

Enough time has been planned in to be able to fulfil the needs of the tender and submit on time.
Quality questions are fully answered and detailed meticulously with brilliant information about our clients.
We have had enough information from the client to be able to create any CVs or case studies needed to boost the proposal.

Juggling a busy workload is something our professional bid writers grasp with ease. We have a natural ability to write passionately about our clients, ensuring they are presented in the best possible light to potential buyers.

Our professional bid writers are experienced in all stages of the process. This means that no matter where you’re at with your tendering journey, we have a dedicated team on hand to deliver bids for you.

Writing for different industries

On an average day, it’s quite normal for our bid writers to be working reactively across different bids. This means you could be working on a cleaning tender in the morning, then switch to a creative or digital tender for the supply of smart boards for schools in the afternoon.

This means our workdays are incredibly varied, which is a great positive for our professional bid writers. Writing for different clients and industries is incredibly important, and we’re proud to say that we can cover any industry.

Our commitment to learning and research has seen us develop ten sector-specific portals, ensuring our knowledge reaches far and wide in terms of business. It’s because of this we’re able to write instinctively and with gusto about different sectors.

To find out more about the different industries we currently work across, please visit Hudson Discover.

Other commitments

By the afternoon, there may be meetings to attend and new clients to account for. For all tenders we commit to, we ensure the client is fully aware of what an opportunity entails before suggesting they go for it!

This means we’re likely to point out and find anything that may trip you up in one of our handy breakdowns. Our tender breakdowns are designed and created by our professional bid writers.

This is a great way of ensuring when we put forward a client for a bid, they have a great chance of winning. Our motto is: we write to win! And we make sure we see this through on every single tender we submit.

With our aims high, we always make sure that our clients are fully supported throughout the tender process. We understand it can be a minefield of acronyms, but we’re here to keep you grounded!

Once a client has decided that a specific tender would benefit them, we’ll create a bid plan. Our professional bid writers will focus on creating a schedule and gathering information needed from the client. We put this all into a handy format that is easy to understand and digest.

We think it’s really important to take time out in our day to fully engage with our clients – although most of the time we do have our heads down writing fantastic content! We’ll send out a bid plan on the same day a client decides to go for it, ensuring they’re supported from day one.

Writing the bid

Now comes the part most feared by most business professionals – the actual bid writing. If it’s something you dread, then fear not! Our team of professional bid writers can take this task off your hand, whether it be ad-hoc for the one-off tender or as a retained client looking to pursue new avenues of work through outsourced Tender Management.

To find out more about how an interim bid writer or perhaps a whole team of professional bid writers could integrate with your team.

We offer a range of services dedicated to providing excellent support where YOU need it.

We’ll work with you to create the perfect bid response. We’ll gather all the information from you about your business, including policies, working practises and methods.

With this information in mind, we’ll really get a grasp of your goals and aims, ensuring we pour as much passion into our writing as we possibly can. It’s always our plan that our bids will shine and stand out in the crowd, and with an 87% success rate at winning bids, we can ensure brilliant quality each time.

Each bid is different. Never forget it. This means that our professional bid writers can tailor your content to suit the needs of each bid you decide to tender for. Decide what’s most important to you and your company and we’ll include it.

Traits of a successful bid writer

Since starting a bid writing career at Hudson, it is evident that essential personality traits and skills are required.

Successful bid writers must be able to:

Read and understand how to answer nuanced questions;
Present information that is concise, consistent and correct;
Persuade and influence through effective use of content, form, structure and style.

To complete the above successfully, bid writers need:

Excellent writing skills

I bet you are thinking ‘oh the obvious’, right? However, you need a specific set of writing skills. A professional bid writer will write in a language and style that suits the buyer and their requirements.

The evaluators may not be technical experts, so it is important to get straight to the point. We always say, ‘if the response has to be read twice, it will lose points’ – Don’t be fluffy!

Superb proof-reading skills

Here at Hudson, we have a three-stage proofreading process. This is to ensure that typos, spelling mistakes and grammatical errors are picked up and corrected.

Attention to detail is paramount to any bid writing team. Ultimately, good grammar will help the readability of the tender response.

Good story writing skills

Professional bid writers require the ability to write a good story. A successful tender will ‘paint a picture’ in the buyers’ mind, from implementation to contract commencement.

What will the supplier deliver? What makes this supplier stand out from their competitors? Why are they the correct supplier for us?

These questions will be answered clearly throughout our responses. We have the ability to develop our stories in a relevant and persuasive style.

To be compliant

Compliance allows for a common language between bid writers and evaluators. Being compliant and demonstrating this in the tender response is an essential skill.

This will ensure that any mandatory or desirable criteria is met and reiterated through the response. Conclusively, increasing the chances of a win.

Brilliant researching skills

To be a successful bid writer, you need that inner Sherlock Holmes. You need a crime, a detective and the solution. A good bid writer will seek to fully understand the client’s Unique Selling Points (USPs). This typically includes researching all aspects of the client’s business by:
Scoping their website;
Reading through case studies of previous projects;
Speaking to the technical professionals within the company, who can provide a more in-depth viewpoint.

To be committed

Irrespective of how well a tender submission is managed, it can still get manic. It is sometimes impossible to meet a deadline by working 9-5 hours.

It is important for a bid writer to be committed to their role – those extra hours of overtime should not be a problem.

Perks of being a professional bid writer

There is no question about it, bid writing is a challenging role. Nevertheless, it is one of those most rewarding.

For example, a junior bid writer role is unique from so many other entry-level positions. Notably, it gives the new bid writer a 360-degree view of a company’s business, products and services. It is a valuable role that not only builds skills vital to business success; it is also a rewarding long-term career.

Some of the ‘perks’ of being a bid writer include:

Quickly becoming a company and industry expert
Professional bid writers are subject matter experts. They work with a wide range of industries on a day-to-day basis. In a short time, bid writers are exposed to the most current content on multiple company products and services. Bid writers will ultimately gain expertise in each field over time.
Communications with senior management
Due to bid writing companies being really close-knit, senior management are always nearby. They show significant interest in all of their employees. As a bid writer, you have the unique opportunity to build relationships and prove your worth. This type of visibility opens doors for further opportunities and success.
Your work has significant impact
bid writers are knee-deep in creating compelling content, critical to winning huge contracts. This is definitely inspiring and leads to better job satisfaction overall. You get the opportunity to become a real thought partner and advisor to the business.
Transferrable skills
As a professional bid writer, you learn highly transferrable skills such as:

Extensive attention to detail;
Project management skills;
Persuasive and compelling writing capabilities;
The ability to build and maintain relationships with senior stakeholders.

The skills you learn as a bid writer are extremely important and critical to success within any industry sector.

Team Collaboration

Being a bid writer promotes the importance of fantastic teamwork. Collaborative working calls for success – especially when trying to hit those stringent deadlines. Working together, interacting and sharing ideas, can speed up our solutions.

Here at Hudson, we always:

Have a common purpose and goal – to win bids!
Clarify roles from the start – minimising overlaps in workloads and decreased productivity;
Communicate openly and effectively – allowing for a positive work culture and establishing transparency;
Appreciate the diversity of ideas – learning and growing from each other;
Balance the team focus – we love to get together for team exercises at Hudson.

It is important to remember that talent wins games, but teamwork and intelligence win championships.

Our services

Our bid writers are always working on what we can offer you to improve your success. That’s why we developed excellent services dedicated to providing support to your level. Whether you’re an SME or a large established company, we’d love to help you through your tender journey.

Tender Writing – For businesses who don’t know how to tender or have any writing teams in house and need support writing tenders from our team of professionals.

Tender Mentor – This service has been designed for businesses who want to ensure they’ve produced the best bid possible. We’ll offer an external guide and review and mark your bid as a buyer would before the deadline.

Tender Ready – Our Tender Ready programme helps businesses to understand how to respond to public and private sector tenders, assisting businesses of all sizes.

Tender Improvement – This service supports businesses who are bidding for work and not seeing the success they wanted. We’ll show you a new tendering path, ensuring you’re not making any mistakes.

Tender VLE – This service offers brilliant support when you’re new to tendering. Tender VLE is our online virtual learning environment and it’s completely free. It’s stocked with insightful videos, designed to help you understand tender basics.

How do we work?

The bid writer role carries great challenges when it comes to coordinating the overall tender process and working collaboratively together as a team to procure and win contracts on behalf of Hudson’s.

Our main aim with our bid team is to provide support – you won’t find a more dedicated team elsewhere, ready to absorb the details of your business that make you shine.

If you have a question about the tendering process, don’t hesitate to pick up the phone or email us to ask. We’d rather you ask than be stuck worrying over something we can solve for you.

Once signed up to one of our brilliant services, may it be Tender Ready, Tender Mentor, Tender Improvement or Tender Writing, our team are happy to arrange a schedule for your bid (if you have a specific one in mind) or a schedule for your business accomplishments in order for you to start tendering.

Starting the relationship

Our bid writers will get in touch via email, informing you of the process, and how we think best to handle it. This is where you’ll have your input.

We’re a friendly team, always aiming to do the best for our clients. When we win a tender, we celebrate with you too – after all, we’re both working towards the same goal: success.

Our services are fully flexible to suit your needs. We understand that every business works differently, therefore we believe you should have a say too!

As bid writers, our focus through all of our services, is to build a brilliant relationship with you. Our clients mean the world to us, and we’ll go above and beyond to ensure their tender responses are innovatively written.

Our bid writers are dedicated wordsmiths, with quality at the forefront of their minds and provide excellent support to our clients and other team members.

Tackling tenders

Let us know what types of opportunities you’ll most likely be going for and we can organise daily opportunity tracking, sourcing excellent contracts on our 11 sector-specific portals, dedicated to providing you with endless opportunities that will fit to your business.

The opportunities we find will be sent directly to you, therefore this saves you time, cutting out the endless scrolling through portals trying to find something relevant to you.

We know the tender marketplace can be tricky, with many tenders not labelled properly with CPV codes – this is why we don’t use them.

Our sites are designed for ease of access, meaning we use keywords instead. These keywords are designated to specifics within that tender, meaning if you’re focusing on IT systems within secondary schools and the installation of Windows 10, the tender will be tagged as such. This then narrows down your search when using our platforms!

Tendering teamwork

Once you’ve found an opportunity that really suits, and you’re interested in participating, the tender process has begun. We’ll take care of the whole process from start to finish (if you’d like us to!). You always have the option of submitting yourself if you wish!

Us Tender Coordinators are often habitual creatures, and we love to follow a process. That’s because processes work and get results.

We follow the same intuitive steps below to ensure success:

Find more information about the below steps at Tender VLE.

Breakdown – we’ll fully breakdown the opportunity to outline exactly what the tender entails and what is expected from you.
Bid Plan – we’ll always create a bid plan for you, so you can see the direction in which you bid will take.
Request information – there’s always a few things we’ll need from you to complete an ITT, such as policies, staff CVs, case studies and accounts information.
Tender Writing – our team will start bid writing once they’ve understood your company goals and processes, meaning they can give well-rounded answers.
Proofreading – all our team are adept proof-readers, able to spot mistakes that others may not, ensuring your tenders are error-free.

Whilst doing so, we’ll keep you informed of any changes or updates you may need to know about regarding the tender. We always aim to keep in contact with you throughout the process, ensuring the smooth delivery of our service.

Hudson Succeed

At Hudson Succeed, our team of bid writers proudly hold an impressive success rate of 87%. The bid team support businesses of all sizes with their tendering efforts. Collectively, the team have over 5 decades of experience.

Our team of highly experienced writers cover virtually every sector and subject area. We have worked in areas such as:

Domiciliary Care
Commercial Cleaning
Security
Quantity Surveying
Software
Marketing
Logistics
…to name a few

We want to create lasting relationships with our clients and grow their business. Visit our site today and find out more about what it is like to work for Hudson and to be a bid writing consultant.

Please take a look at our ‘Meet the Team’ videos which go into detail regarding all of our job roles.

We are an incredibly friendly team and welcome any questions regarding the tendering process and what a bid writer role includes.

A day in the life of a bid writer is spent assisting and helping businesses GROW!

Contact us to find out how we can help.

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A Day in the Life of a professional Tender Writer

John Hudson — Fri, 05 Apr 2019 09:00:32 +0000

Professional Tender Writers

A Day in the Life…

First things first, as professional tender writers our days generally start with a good cup of coffee and catching up on emails before getting down to the main task of any professional tender writer: writing winning bids.

We’ll have a fifteen-minute team meeting, to discuss the day’s requirements. This includes any deadlines that may require bids submitting, new tenders or new clients that may have come aboard!

We’re a flexible team and enjoy our morning catch-ups, ensuring everyone is supported when they’re writing tenders.

After this time, our tender writers start to focus on their own projects. Alongside this comes liaising with clients, doing research and filling out PPQs and helping out colleagues with proofreading.

Writing tender responses

The main part of a professional tender writers’ role is completing PQQs, ITTs and quality questions. This means that a large portion of our day can be spent creating innovative content for our clients.

Most writing can be planned in advance. We like to make sure we are being succinct enough to showcase our client’s services within restricted wordcounts. Our professional tender writers are real wordsmiths with excellent levels of grammar and exceptional writing abilities.

Writing tender responses is a time-focused task. We often work to tight deadlines and our professional tender writers ensure they set aside enough time to complete the contracts before submission.

Managing bid writing for multiple clients

Our team of professional tender writers are well-rehearsed in working reactively. With constant deadlines, we work instinctively to what needs doing the soonest.

In a typical day, you can see our bid writers handling up to four different bids for that coming week. To do this they ensure the following:

Enough time has been planned in to be able to fulfil the needs of the tender and submit on time.
Quality questions are fully answered and detailed meticulously with brilliant information about our clients.
We have had enough information from the client to be able to create any CVs or case studies needed to boost the proposal.

Juggling a busy workload is something our professional tender writers grasp with ease. We have a natural ability to write passionately about our clients, ensuring they are presented in the best possible light to potential buyers.

Our professional tender writers are experienced in all stages of the process. This means that no matter where you’re at with your tendering journey, we have a dedicated team on hand to deliver bids for you.

Writing for different industries

This means our workdays are incredibly varied, which is a great positive for our professional tender writers. Writing for different clients and industries is incredibly important, and we’re proud to say that we can cover any industry.

To find out more about the different industries we currently work across, please visit Hudson Discover.

Other commitments

This means we’re likely to point out and find anything that may trip you up in one of our handy breakdowns. Our tender breakdowns are designed and created by our professional tender writers.

With our aims high, we always make sure that our clients are fully supported throughout the tender process. We understand it can be a minefield of acronyms, but we’re here to keep you grounded!

Once a client has decided that a specific tender would benefit them, we’ll create a bid plan. Our professional tender writers will focus on creating a schedule and gathering information needed from the client. We put this all into a handy format that is easy to understand and digest.

Writing the bid

Now comes the part most feared by most business professionals – the actual bid writing. If it’s something you dread, then fear not! Our team of professional tender writers can take this task off your hand, whether it be ad-hoc for the one-off tender or as a retained client looking to pursue new avenues of work through outsourced Tender Management.

To find out more about how an interim bid writer or perhaps a whole team of professional tender writers could integrate with your team.

We offer a range of services dedicated to providing excellent support where YOU need it.

We’ll work with you to create the perfect bid response. We’ll gather all the information from you about your business, including policies, working practises and methods.

Each bid is different. Never forget it. This means that our professional tender writers can tailor your content to suit the needs of each bid you decide to tender for. Decide what’s most important to you and your company and we’ll include it.

About Us

We want to create lasting relationships with our clients, and most importantly grow their businesses by creating more work by tendering for long-lasting contracts. Visit our site today to find out more about what it’s like to work at Hudson!

Especially important are our ‘Meet the Team’ videos which go into detail regarding all of our job roles across our London, Manchester, Durham and Boston offices.

Most importantly, to sum up – never be afraid to get in touch. We’re a friendly team and welcome any questions regarding bid management and the tendering process or how we’ll bid write for your business.

Find more helpful tips and advice in our blogs. We cover topics including:

The post A Day in the Life of a professional Tender Writer appeared first on Tender Consultants.

professional tender writers Archives - Tender Consultants

Tendering in the Creative Sector

Tendering in the Creative Sector

What are Creative Sector Tenders?

How do Creative Sector Tenders Differ from Other Sector Tenders?

Creative Sector Tendering Process

Where to find Creative Sector Tenders?

How we can help!

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Tender Ready

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Tender Compliance: What does it mean to be non-compliant?

Tender Compliance: What does it mean to be non-compliant?

What does a non-compliant tender mean?

Our Top Tips for Ensuring Compliance

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The Ultimate Time Save Package (for those on the go!)

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Professional Tender Writers

Professional Tender Writers

Where do I find professional tender writers?

Do I need to recruit a professional tender writer near me?

What are the benefits of using a remote-based professional tender writer?

What constitutes a professional tender writer?

10 things to consider when recruiting a professional tender writer near you!

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Tender Writing

Tender Ready

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Recruitment Tenders – How to be successful

What are Recruitment Tenders?

Standing out from your competitors

Questions to look out for in Recruitment Tenders

Methods and Processes

Knowledge and Coverage

Account Management

Top tips for winning Recruitment Tenders

Are you choosing the right recruitment tender?

Are your recruitment systems and processes properly documented?

Have you collected strong evidence from previous experience?

Do you have a clear plan for delivering the service?

Do you have strong compliance and safeguarding procedures in place?

Do you give extra value for money?

Sourcing the opportunities

Get in touch

Professional Bid Writers – A Day in the Life of a Bid Writer at Hudson Outsourcing

Everything you need to know about our professional Bid Writers and how they can benefit you

Joining the Hudson Team

A day in the life of a bid writer

Daily Activities

Our responsibilities

Writing tender responses

Managing bid writing for multiple clients

Writing for different industries

Other commitments

Writing the bid

Traits of a successful bid writer

Excellent writing skills

Superb proof-reading skills

Good story writing skills

To be compliant

Brilliant researching skills